COVID-19 Risk Assessment

This risk assessment is in addition to the hall’s health and safety risk assessment and covers only those risks arising from the COVID‑19 pandemic.

Many of the controls are defined in detail in the COVID‑19 Safety Precautions. The relevant paragraphs are referenced as [CV19SP para number] below.

What is the hazard?

Who might be harmed, where and how?

Who might be harmed, where and how?

Infection spread by someone who attends a meeting whilst affected by COVID‑19 symptoms.

Anyone who interacts with the potentially infected person or touches surfaces they have touched.

  • Persons with symptoms should not be visiting the premises.

  • “Do not Enter if …” notices at every entrance to the building

  • Included in the “Help Keep St Catherine’s Village Hall COVID‑19 Secure” poster at entrances and within the main hall

  • Hirers instructed to manage attendance [CV19SP 2(iii)]

Someone becomes unwell with COVID‑19 symptoms during a meeting.

Everyone present is at risk of infection.

  • Hirers instructed on responding. Note that the meeting must be abandoned [CV19SP 5(iv)]

  • Club Room allocated as isolation area

  • Club Room equipped with detailed advice and essential materials.

  • Subsequent deep clean to be undertaken by our cleaning contractor who has the expertise to do it safely and will provide their own PPE

Someone fails to wear a face covering.

Increased risk to anyone not achieving full social distancing while being spoken to by the person without a covering

  • Reminder posters at entrances and within the building.

  • Hirers instructed to encourage wearing of face covering whilst remaining aware of approved exceptions [CV19SP 4(iv)]

Attendees fail to observe mingling and spacing guidelines

Virus may spread to a large group of persons

  • Hirers instructed to prevent mingling outside group guidelines [CV19SP 1(ii)]

Risk of infection from someone sneezing etc.

Anyone nearby

  • “Catch it, Bin it, Kill it” posters in key locations

  • Hirers instructed to encourage wearing of face covering whilst remaining aware of approved exceptions [CV19SP 4(iv)]

Simultaneous meetings with different group leaders make control of access to shared facilities (e.g. accessible toilet) difficult to manage.

Unintended interaction between groups could result in cross infection.

  • Club room closed. No simultaneous meetings permitted

Becoming infected from surfaces whilst undertaking cleaning.

Cleaners and hirers

Surfaces left infected at the end of a meeting could be a hazard to subsequent users.

Hirers and visitors

Risk of infection from rubbish remaining after an event.

Anyone, but especially someone clearing up the rubbish.

  • Hirers instructed to remove all rubbish from the building at the end of each event. [CV19SP 6(v)]

  • Regular professional cleaning will catch any failure of the hirers, but after some delay.

Infection spread because of inadequate hand washing and sanitising

Anyone

  • Sanitisers at all entrances

  • “Wash your hands more often” posters around the hall

  • “How to wash your hands” posters by every hand basin

Contractors undertaking occasional maintenance works:

  • Contractor may not clean surfaces before and after undertaking work.

  • Planned works may overrun.

  • Contractor and hirers may not be aware of each other’s expectations.

Anyone

  • Increased time space between bookings and contractor activity will be allocated.

  • On each occasion the risk will be assessed with the contractor and measures agreed.

  • Use of our regular cleaning contractor will be co ordinated with the works.

Social distancing may fail if people enter and exit the building through the same door, especially as all the external doors have no vision panels.

The Club Room and Coffee Room doors are approached from steps which makes them susceptible to the problem. The main door to the Main Hall is likely to have multiple people passing through in a short time.

  • Club Room and Coffee Room external doors restricted to a keyholder opening-up and closing the building. All other building access to be through the main hall doors.

  • One-way system in the Main Hall with the normal main door used for entry only, and the emergency exit door used as an exit only. [CV19SP 4(i), 6(ii)]

  • Signage provided

Social distancing failure

Visitors arriving or leaving the hall via the narrow external path by the kitchen.

  • Taped 2-metre sections marked up on the narrow path next to the kitchen to encourage social distancing

Social distancing failure

Queuing for use of the sanitisers and Test and Trace registration at the Main Hall Entrance could result in crowding.

  • 2-metre markings added to approach area

Social distancing failure

Kitchen is too small to allow two persons doing anything significant to keep 2 metres apart.

  • Kitchen closed except for professional use

  • Visitors to bring own individual refreshments [CV19SP 2(v)]

Social distancing failure

Coffee room has single door to the main hall, so maintaining social distancing between a group moving in and out would be difficult to maintain.

  • Coffee room access limited to use as an entry corridor for keyholders and controlled use by professional caterers.

Social distancing failure

Ladies and gent’s toilet areas too small for social distancing between two persons.

Shared corridor space by ladies and gent’s doors may result in momentary social distancing failure in the event of simultaneous leaving from both areas.

  • Hirers instructed to manage access to ladies and gents and limit to one person at a time in each area.

  • Momentary loss of social distancing in corridor low risk for non-vulnerable persons

  • Vulnerable persons to be asked to use the accessible toilet which opens to a more open corridor area. [CV19SP 5(iii)]

Infected materials such as tissues left outside the hall

Anyone who chooses to tidy up the car park or pathways

  • Trustees to check occasionally. Use plastic gloves if clearing.

  • Hall users are generally very well behaved and rarely leave litter.

Door furniture, window handles, light switches, tables wash basins etc. could be infected from previous event

Any area that may be accessed by a hirer.

  • Hirers instructed to clean anything they may touch or have touched. [CV19SP 3(ii), 6(iii)]

  • Regular cleaning reduces the risk at certain times.

Chairs with upholstered fixed seat cushions and back may retain viruses. The upholstery cannot be readily cleaned between use.

Main Hall seating suffers from this problem

  • Hirers instructed to clean the accessible metal and plastic chair edges. [CV19SP 3(ii)]

  • Chairs to be rotated in use to allow time for any infection to subside [CV19SP 3(i), 6(iv)]

Social distancing may fail if the hirer arranges seating inappropriately

All attendees at an event may be put at risk

Stored items may be infected

Anyone using the items

Legionella may build up in water systems during hall closure

Anyone

  • Systems have been flushed

  • Cleaners flushing at weekly intervals

Version 5, 25 May 2021

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All hire condition files combined in one PDF file (1MB)