COVID-19 Risk Assessment 

This risk assessment is in addition to the hall’s health and safety risk assessment and covers only those risks arising from the COVID‑19 pandemic.

Many of the controls are defined in detail in the COVID‑19 Safety Precautions. The relevant paragraphs are referenced as [CV19SP para number] below.

What is the hazard?

Who might be harmed, where and how?

Controls to mitigate risk

Infection spread by someone who attends a meeting whilst affected by COVID‑19 symptoms.

Anyone who interacts with the potentially infected person or touches surfaces they have touched.

Someone becomes unwell with COVID‑19 symptoms during a meeting.

Everyone present is at risk of infection.

Someone fails to wear a face covering.

Increased risk to anyone not achieving full social distancing while being spoken to by the person without a covering

Attendees fail to observe mingling and spacing guidelines

Virus may spread to a large group of persons 

Risk of infection from someone sneezing etc.

Anyone nearby

Simultaneous meetings with different group leaders make control of access to shared facilities (e.g. accessible toilet) difficult to manage.

Unintended interaction between groups could result in cross infection.

Becoming infected from surfaces whilst undertaking cleaning.

Cleaners and hirers

Surfaces left infected at the end of a meeting could be a hazard to subsequent users.

Hirers and visitors

Risk of infection from rubbish remaining after an event.

Anyone, but especially someone clearing up the rubbish.

Infection spread because of inadequate hand washing and sanitising


Contractors undertaking occasional maintenance works:


Social distancing may fail if people enter and exit the building through the same door, especially as all the external doors have no vision panels.

The Club Room and Coffee Room doors are approached from steps which makes them susceptible to the problem. The main door to the Main Hall is likely to have multiple people passing through in a short time.

Social distancing failure

Visitors arriving or leaving the hall via the narrow external path by the kitchen.

Social distancing failure

Queuing for use of the sanitisers and Test and Trace registration at the Main Hall Entrance could result in crowding.

Social distancing failure

Kitchen is too small to allow two persons doing anything significant to keep 2 metres apart.

Social distancing failure

Coffee room has single door to the main hall, so maintaining social distancing between a group moving in and out would be difficult to maintain.

Social distancing failure

Ladies and gent’s toilet areas too small for social distancing between two persons.

Shared corridor space by ladies and gent’s doors may result in momentary social distancing failure in the event of simultaneous leaving from both areas.

Infected materials such as tissues left outside the hall

Anyone who chooses to tidy up the car park or pathways 

Door furniture, window handles, light switches, tables wash basins etc. could be infected from previous event

Any area that may be accessed by a hirer.

Chairs with upholstered fixed seat cushions and back may retain viruses. The upholstery cannot be readily cleaned between use. 

Main Hall seating suffers from this problem

Social distancing may fail if the hirer arranges seating inappropriately

All attendees at an event may be put at risk

Stored items may be infected

Anyone using the items

Legionella may build up in water systems during hall closure 


Version 6, 31 Aug 2021

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All hire condition files combined in one PDF file (1MB)