(i) Prepare your own COVID‑19 risk assessment.
(ii) Limit attendee numbers: The current advice to individuals is: “You do not need to stay 2 metres apart from people you do not live with. There are also no limits on the number of people you can meet. However, you should limit the close contact you have with those you do not usually live with, and increase close contact gradually.” Nevertheless, some attendees may be uncomfortable with less than 2 metres spacing.
You must not allow so many attendees that they cannot observe the current government advice on spacing. The number of people will depend on the activity during your event and the proportion of COVID-19 clinically extremely vulnerable attendees. It is not likely that you can achieve this with more than 50 people in the main hall or 15 in the club room.
(iii) COVID‑19 clinically extremely vulnerable people: The Government advice is, as a minimum, to follow the same guidance as everyone else. However, some optional additional precautions should be considered including:
You may need to reduce numbers to allow for this. Note that being over 70 does not automatically place people in this group.
Avoid allocating cleaning duties to COVID-19 clinically extremely vulnerable people.
(iv) The Kitchen and Coffee Room are no longer closed, but the doorways to both the main hall and the coffee room are narrow and it is unwise to have too many people trying to use them. Use a small number of people to prepare food and drinks and deliver them to the event location. Consider asking attendees to bring their own refreshments.
Shared use of the kitchen and coffee room area between different groups in the two halls is not advisable. Bookings that would require this will not be accepted.
(v) Avoid Speaking Loudly: To avoid risk of aerosol or droplet transmission you must take steps to avoid people needing to unduly raise their voices to each other, e.g., refrain from playing music or broadcasts at a volume which makes normal conversation difficult.
(a) Where an exercise or sport activity takes place, you will organise your activity in accordance with guidance issued by the relevant governing body for your sport or activity.
(b) Singing is permitted, but there is some limited additional advice on safety in the guide for places of worship. Making Music also has a risk assessment template that you can download. It lists some further options for reducing infection risks.
(c) Where individuals in a group use their own equipment, you will ask them not to share it with others.
(d) You will ensure that any equipment you provide is cleaned before use and before being stored in the hall’s cupboards